Whitewater Middle School PTO Meeting
May 6, 2016

I.  Meeting was called to order by Renee Gable at 9:36am.

II.  Minutes from April’s meeting were approved, motion: K. Brubaker, 2nd: J. Bibby.

III.  Treasurer’s Report: we are on budget in all areas.  There was a question from the 7th grade team re: having a team-wide cookout and how to access their available monies.  They need to simply turn in their receipts for reimbursement.  

III.  Funds requests
	A.  Hospitality has funds remaining in the budget and is going to purchase 4 chafing dishes to be used at future hospitality events.
	B.  8th grade gift: The PTO would like to buy a new sound system for the gym, to be used for all assemblies, fine arts concerts, athletic events, etc.  This will be a multi-year project and requires 2 votes.
		1.  Motion by A. Buie: Any unused school needs monies from the 2015-2106 school year will be rolled over into the sound system fund. 2nd: K. Brubaker.  Approved by unanimous vote.
		2.  Motion by J. Bibby: We vote to make the 8th grade gift a 2-year gift, so as to have more money to put towards the sound system fund.  2nd: K. Plowman.  Approved by unanimous vote.
		3.  The executive board and assigned faculty members will work on getting additional quotes and will report back to the PTO in the fall.

IV.  Renee Gable, our outgoing president, thanked all committee members for their work and dedication this year.

V.  Vote on the 2016/2017 Executive Board: the slate of officers was presented to all attendees, and the slate was approved unanimously as written.  Motion: A. Buie,      2nd: K. Brubaker
	President: Mercy Forsyth
	Vice President: Renee Gable
	Secretary: Kim Plowman
	Treasurer: Carrie Hayes

VI.  Open Discussion
	A.  General business:
		1.  The PTO will try to keep meetings on Fridays for 2016-2017.
		2.  The Yearbook Signing Party is 5/11 from 3:15-5:00.  We need donations of coke products.  Tickets are being sold Monday/Tuesday during lunch for $5.  Kids will get a drink, pizza, and a gift.
		3.  The April staff luncheon was Southern Soul Food, and it was a BIG hit.  On 5/11 the PTO is sponsoring a luncheon catered from Smokey Bones.  We are still in need of watermelons and drinks.
		4.  The 8th grade picnic is 5/13, starting about 12:00, and we are in need of more donations of dasani water and coolers on wheels with ice.  
		5.  Landscaping: we are hoping to  have a scout or church group come out this summer and spruce up the grounds.  
	B.  Open PTO Positions
		1.  Career Day/Guidance: This is a one day event; chairperson will help coordinate donations of snacks and drinks.
		2.  Fundraising: We need a committee; the fundraising company rep does much of the work, but the school chairperson needs to help pick a fundraiser, get it approved, and distribute all pertinent information to students and parents.
		3.  Cultural Arts: organizes 3 grade-level assemblies each year.

Meeting was adjourned at 10:20, motion: A. Buie, 2nd: K. Kugler

Have a great summer!